For apprenticeship providers and apprentices alike, meeting the off-the-job training requirement is essential for compliance, funding, and most importantly, quality learning outcomes. But despite its importance, managing and evidencing off-the-job hours can be one of the most confusing parts of the apprenticeship process.
That’s where 7 Star Training steps in.
What Is Off-The-Job Training?
Off-the-job training refers to learning activities that take place outside of an apprentice’s day-to-day work duties but still contribute toward the knowledge, skills, and behaviors needed for their role. This can include:
Attending online courses or webinars
Participating in workshops or classroom sessions
Reflective learning or completing assignments
Shadowing other teams
Learning new software or tools
According to UK apprenticeship regulations, apprentices must spend at least 20% of their working hours on off-the-job training. This rule ensures a balanced training approach that promotes both hands-on experience and deeper learning.
The Problem: Manual Tracking and Compliance Risks
Many providers and apprentices still rely on spreadsheets, paper logs, or basic systems to record off-the-job training. These outdated methods are not only time-consuming—they’re risky. Incomplete records, non-compliant logs, and missing documentation can lead to funding issues or failed audits.
For apprentices, the process becomes a burden rather than a tool for growth. They often don’t know if they’re meeting their weekly targets or how far they are from completion. This confusion can lead to disengagement or underperformance.
The Solution: 7 Star Training’s Smart Web Application
At 7 Star Training, we’ve developed a web-based application that simplifies off-the-job training tracking from start to finish. Our goal? To make evidence collection, diary creation, and compliance as seamless as possible, so that both learners and providers can focus on real progress.
Create Compliant Learning Diaries
Our tool helps apprentices document off-the-job training activities by creating structured learning diaries that align with the official definitions. This ensures every entry meets compliance standards and can be used as quantifiable evidence.
Automated Evidence Collection
Say goodbye to manual forms. Our application automates the evidence collection process, generating downloadable PDFs that record and organize learning hours across the training period. This removes the guesswork and keeps everything audit-ready.
Real-Time Progress Tracking
With clear dashboards and visual progress indicators, apprentices can see how much off-the-job training they've completed, what’s left to achieve, and whether they’re on track. If an apprentice falls behind, coaches and providers are notified to intervene early.
Why Apprentices and Providers Love 7 Star Training
Saves Time: Automation reduces admin workload for providers and makes diary entry quick and easy for apprentices.
Fully Compliant: Aligns with UK apprenticeship funding rules and documentation standards.
User-Friendly: Intuitive interface built for learners of all levels.
Flexible Plans: Affordable subscription options starting at just £5/month or £48/year.
PDF Reports: Download ready-made reports for internal reviews or official audits.
Our software as a service (SaaS) solution is trusted by UK-based training providers and apprentices looking for reliable, compliant, and easy-to-use tools.
Subscription Plans Designed for Real Needs
Basic Plan - £5/month or £48/year
All essential features
Technical support
Off-the-Job evidence collection
Customisable training hours
Standard Plan - £6.5/month or £60/year
All features in the Basic Plan
Advanced support
Enhanced customisation tools
Ready to Simplify Off-The-Job Training?
Whether you’re an apprentice trying to keep up with your weekly training hours or a provider managing multiple learners, 7 Star Training gives you the tools to stay compliant, organized, and confident.
Start your journey with 7 Star Training today and see how easy managing off-the-job training can be.
FAQs About Off-The-Job Training
1. What counts as off-the-job training?
Off-the-job training includes any learning that happens outside the apprentice’s normal job duties. This could be attending classes, completing online courses, or working on a project not part of their regular role.
2. How can I be sure I’m meeting the 20% requirement?
With 7 Star Training’s dashboard, you’ll always know your progress. The system tracks your learning hours in real time and alerts you if you’re falling behind.
3. Can providers use this for multiple apprentices?
Absolutely. Our system is designed for apprenticeship providers who manage multiple learners simultaneously. Bulk tracking, reporting, and compliance tools are all built in.
Don’t Let Compliance Hold You Back—Let 7 Star Training Move You Forward.
Explore how we’re changing the way apprenticeships are managed in the UK. With smarter tools and a human-centered design, off-the-job training no longer has to feel like a chore.
✅ Compliant.
✅ Efficient.
✅ Apprentice-friendly.
Try 7 Star Training today - your smarter apprenticeship journey starts here.
